Data collection for studies and evaluations, creation of large format drawings for new infrastructure, as well as the generation of as-builts to document what was actually constructed are regular tasks aspects in the architecture & engineering world. For example, when a property owner or construction company undertakes the construction of a new or renovation of an existing building, they are required to submit engineering drawings and other documentation for review by City engineers. These submitted drawings are used to document deficiencies or adjustments required before construction can take place, as well as become the official City record used by City field inspection staff to verify that the completed building will meet all building codes and safety requirements.
Handling these large drawings and taking them around the job site often damages them. YPITData works with government agencies to digitize and preserve these important legal records. Building off our extensive knowledge of the industry and the needs of those involved, YPITData uses the leading edge technology and procedures to generate the necessary information in the most effective and cost-efficient manner.
Save time and money by digitizing!
Searching high and low
With so much paper around, it is easy to accidentally file something in the wrong place. The typical employee spends 30 minutes a day searching for records and documents needed to complete their daily tasks. If one needs to leave their desk to locate something from a filing cabinet or, worse yet, a storage room elsewhere in the building, it is easy to imagine staff spending 4 minutes an hour looking for that elusive piece of paper. When added up, that’s more than 100 hours a year of lost productivity and over $2000 per employee that your company will never get back.
Security and loss protection
Data security and protection of information plays a role in any business. Access controls, security badges and even cameras can provide some level of protection for a business. But are human resource records, drug and alcohol tests of drivers or other sensitive information stored in secured file cabinets and desks/offices free from prying eyes? System administrators can control which directories and files that each network user can access and system logs can track what users actually access, thus providing an additional layer of protection to business owners.
And there is also the problem that paper burns and gets damaged when wet. Suffering a flood or fire can result in a catastrophic loss to your business from which most businesses don’t survive. You can’t have duplicate copies of all your paper records stored offsite, but an offsite digital copy of everything can provide significant peace of mind to a business owner. All of that security can be maintained by a hard drive that fits in the palm of your hand.
Operate more efficiently
Does your business pass around files from one person or department to another for processing, approval and payment of an invoice or other record? Do multiple departments need some of the same paperwork to do their job and therefore make copies of that same piece of paper?
A study by PriceWaterhouse had several paralegals search through 10,000 paper documents to locate records by one author on one topic, which took 67 hours of labour to locate 15 documents. Using a document management system, 20 documents were found within 4.5 seconds.
Any Size. Any Format!
We operate large-format scanners from the world’s largest developer and producer of wide format imaging solutions. Contex leads the market with innovative technology and advanced scan software solutions with resolutions up to 600dpi in 24-bit colour, which provides the ability to generate extremely high detailed documents when required. Our scanners are capable of processing documents at up to 10 inches per second and drawings up to an Arch E/ANSI E size (approx. 36″x48″). Whether you need your documents output in PDF, TIFF, PDF/A or other formats, YPITData has the technology to do the job right, the first time every time.
I just wanted to send a quick note to say thank you to you and your staff. I really like the format of referencing the box numbers into folders, and then the permit numbers within that. That will work great for us, thank you for the idea and continue in this format. The quality, naming convention of the folders as well as the files all look great.
Architecture & Engineering Firm Services
Ready to Get Started?
Each client has different requirements and each project size is a little different. Please contact us so that we can provide you with the most competitive pricing available. We are always happy to create customized packages for businesses to best serve their needs.