With thousands of loads being carried far and wide, the trucking industry handles reams of paperwork and invoices from the shipper, receiver, bills of lading, customs and declaration forms, all with signatures and acknowledgments to track the goods being moved. Then comes the paperwork related to the drivers and the cost of transport. This is before all the internal paperwork related to the trucks and trailers owned/leased, human resources, the fleet maintenance records and paper needed to satisfy other regulatory requirements.
Over time, a storage area can quickly become a mess of dirty and toppled boxes. Stacking, accessing and replacing files becomes a chore that staff seek to avoid, often causing paperwork to be returned to the incorrect location and sometimes even added to the most convenient box simply because nobody will ever notice. Until that file is needed! Then it becomes a long and laborious effort to locate that invoice or record, costing your business from wasted staff time.
Save time and money by digitizing!
Searching high and low
Security and loss protection
And there is also the problem that paper burns and gets damaged when wet. Suffering a flood or fire can result in a catastrophic loss to your business from which most businesses don’t survive. You can’t have duplicate copies of all your paper records stored offsite, but an offsite digital copy of everything can provide significant peace of mind to a business owner. All of that security can be maintained by a hard drive that fits in the palm of your hand.
Operate more efficiently
Going digital and implementing an improved business process can cut down on waste, lost files, waiting for others to return from vacation to be able to get work done. Intelligent workflow can allow electronic documents to be reviewed, approved and passed to the next department seamlessly and without every needing to worry where that file went. Each department can access the centralized trip record and freight bills to view the content they need to complete their tasks, keeping all the content safe, secure and together. So why not digitize all the paper as it comes in, append the record to the existing file and forego the added expense.
Paying attention to the little stuff
Trucking Company Services
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We understand that each client has different requirements and each project is a little different. We are always happy to create customized packages for businesses to best serve their needs, so please contact us.
Our GoToYouTM Service
We know that shipping all your paper records offsite is both impracticable and a security risk. Our GoToYouTM service was launched so that we could complete the digitization effort without ever needing your records to leave the building. Moreover, our commitment to our client provides for the opportunity to bring in some family members of your employees to participate in the digitization effort, essentially giving you the chance to support their young professionals while having the work fully managed and not disrupting your existing operations. We recently completed an onsite digitization project for a client in rural New Brunswick that was unable to release their banker boxes of records to any facility offsite. We quickly established a temporary local presence, fully digitized the client’s records and provided valuable employment opportunities in the region.